POST TITLE: SKILLS FOR WORK COORDINATOR
GRADE: Community Education Facilitator
INITIAL LOCATION: Further Education and Training Department
CAPACITY: Fixed Term – * months from date of
appointment
REPORTING TO: Director of Further Education and Training (FET) and FET
Senior Management team
INITIAL HEADQUARTERS/DUTIES:
The post holder will be located in the GRETB FET Department, GRETB
Training Centre, Mervue, Galway. Successful post holder(s) may be
transferred to another area within the organisation to allow for the
allocation of additional duties, as and when required, which may
include the reassignment to other duties where necessary.
THE POSITION:
The Skills for Work Coordinator will be responsible, under the
direction and guidance of the Director of Further Education & Training
and FET Senior Management team for the development, delivery,
promotion and support of the Skills for Work programme. This work will
primarily consist of liaising with employers to ascertain skill gaps
of employees in an ever-changing landscape. The Skills for Work
Coordinator will be guided by Industry in the development of suitable
programmes at levels * on the National
Framework of Qualifications.
INITIAL DUTIES AND RESPONSIBILITIES:
To participate, under the direction and advice of the Director of
Further Education & Training and the FET Senior Management and in
co-operation with other managers and staff, in the organisation,
co-ordination and monitoring of any activities which may be involved
in or arise out of the appointment within the Board’s scheme, as the
Chief Executive may decide.
The initial duties will include but may not necessary be confined to
the following:
* In consultation with the FET senior management team lead/enable
the planning, development, management, monitoring and control of the
Skills for Work programme under the direction of the CE/Director of
FET/AEO, in accordance with agreed planning structures;
* Manage and implement the project plan agreed with the funders
(SOLAS);
* Arrange for the most effective and efficient planning, management
and distribution of the financial, human and material resources;
* Work in partnership with the key strategic stakeholders, both
internal and external, for this work to ensure the successful delivery
of the project plan;
* Assist in the further definition of project scope and objectives,
involving all relevant stakeholders to support the development of
staff in the workplace.
* Track performance, specifically to analyse the successful
completion of short and long-term goals;
* Manage project scope, project schedule and project costs using
appropriate verification techniques;
* Conduct risk assessment and management of the work;
* Ensure that activity plans and budgets are constantly monitored
and are achieved, ensuring that corrective action is taken, timely, as
required;
* Ensure that the Stock/ assets and reputation of the organisation
are properly safeguarded and protected;
* Ensure that appropriate Management Information Systems are
accurately monitored, maintained and fully utilized as a management
tool;
* Ensure that all information reporting requirements as specified by
GRETB Board, CE, Director FET and DES are provided in a timely manner;
* Keep records and statistics and prepare reports, returns and
submissions as required, in consultation with the Director of FET and
FET Senior Management team, including reports for SOLAS, DES, FET
managers and other relevant bodies;
* Liaise with the adult Basic Education Service to schedule and
ensure successful completion of programmes;
* Ensuring the aims of the Skills for Work programme are achieved
and quality standards are met;
* Enhance own expertise through training and development;
* Promote the literacy service through networking, raising awareness
and publicity;
* Ensure compliance with all Health and Safety and other legal
requirements;
* Maintain an ethos appropriate to adult learning;
* Undertake any other duties appropriate to the needs of the local
scheme as may be assigned by the Director of FET for the effective and
efficient management of resources and having regard to the changing
needs of the service.
PERSON SPECIFICATION
ESSENTIAL QUALIFICATIONS
A qualification at Level 7 on the National Framework of Qualifications
or its equivalent, and/or significant relevant work experience; Third
level qualification(s) in relevant discipline(s) commensurate with
this role would be a decided advantage.
SKILLS & EXPERIENCE
* A high level of knowledge and expertise in the area of Project
Management; in particular, in the IT/ (TEL) arena;
* Experience of implementing and administering FET programmes; in
particular, programmes with an element of TEL;
* Experience in designing and developing resources and content for
education and training programmes;
* Excellent motivation, interpersonal and team-working skills;
* Excellent oral and written communication skills;
* Excellent ICT and administration skills;
* Industry experience would be beneficial;
* Successful applicant will have a full driving licence and access
to a car and be willing to work flexibly outside of normal working
hours as required.
COMPETENCIES
Competencies will be informed by best practice Public Appointment
Service Competency Framework for the Irish Public Service.
* Team Leadership
* Analysis and Decision Making
* Delivery of Results
* Interpersonal and Communication Skills, Specialist Knowledge,
Expertise and Self Development
* Drive and Commitment to Public Service Values
COMPETENCIES REQUIRED
The appointee to Community Education Facilitator post will be required
to show evidence of the following competencies:
TEAM LEADERSHIP
* Works with the team to facilitate high performance, developing
clear and realistic objectives and addressing any performance issues
that may arise
* Provides clear information and advice as to what is required of
the team
* Strives to develop and implement new ways of working effectively
to meet objectives
* Leads the team by example, coaching and supporting individuals as
required
* Places high importance on staff development, training and
maximising skills and capacity of team
* Is flexible and willing to adapt, positively contributing to the
implementation of change
ANALYSIS & DECISION MAKING
* Gathers and analyses information from relevant sources, whether
financial, numerical or otherwise weighing up a range of critical
factors
* Takes account of any broader issues and related implications when
making decisions
* Uses previous knowledge and experience in order to guide decisions
* Makes sound decisions with a well-reasoned rationale and stands by
these
* Puts forward solutions to address problems
DELIVERY OF RESULTS
* Takes responsibility and is accountable for the delivery of agreed
objectives
* Successfully manages a range of different projects and work
activities at the same time
* Is logical and pragmatic in approach, delivering the best possible
results with the resources available
* Delegates work effectively, providing clear information and
evidence as to what is required
* Proactively identifies areas for improvement and develops
practical suggestions for their implementation
* Demonstrates enthusiasm for new developments/changing work
practices and strives to implement these changes effectively
* Applies appropriate systems/processes to enable quality checking
of all activities and outputs
* Practices and promotes a strong focus on delivering high quality
customer service, for internal and external customers
INTERPERSONAL & COMMUNICATION SKILLS, SPECIALIST KNOWLEDGE, EXPERTISE
AND SELF DEVELOPMENT
* Builds and maintains contact with colleagues and other
stakeholders to assist in performing role
* Acts as an effective link between staff and senior management
* Encourages open and constructive discussions around work issues
* Projects conviction, gaining buy-in by outlining relevant
information and selling the benefits
* Treats others with diplomacy, tact, courtesy and respect, even in
challenging circumstances
* Presents information clearly, concisely and confidently when
speaking and in writing
* Has a clear understanding of the roles, objectives and targets of
self and team and how they fit into the work of the unit and
Department/Organisation and effectively communicates this to others
* Has high levels of expertise and broad Public Sector knowledge
relevant to his/her area of work
* Focuses on self-development, striving to improve performance
DRIVE & COMMITMENT TO PUBLIC SERVICE VALUES
* Strives to perform at a high level, investing significant energy
to achieve agreed objectives
* Demonstrates resilience in the face of challenging circumstances
and high demands
* Is personally trustworthy and can be relied upon
* Ensures that customers are at the heart of all services provided
* Upholds the highest standards of honesty, ethics and integrity
CONDITIONS OF SERVICE:
TERMS OF APPOINTMENT
The post is a whole-time temporary position.
REMUNERATION:
€ *, *-€**Apply on the
website**, * (pro-rata per annum) or new
entrants € *, *-
€ *, *.
IMPORTANT NOITCE RE: SALARY: As per DES guidelines, NEW APPOINTEES who
are entering this grade for the first time will start at the MINIMUM
POINT of the scale. Incremental credit MAY ONLY apply, if, immediately
prior to appointment, the appointee is already a serving Civil or
Public Servant. Rate of remuneration may be adjusted from time to time
in line with Government pay policy. _STARTING SALARY IS NOT SUBJECT TO
NEGOTIATION._
HOURS OF WORK:
A *-hour week is in operation. Hours may be
adjusted from time to time under relevant Public Sector Agreements.
ANNUAL LEAVE:
The Annual Leave entitlement for this post is *
days.
SICK LEAVE:
Sick Leave will be in accordance with the arrangements authorised by
the Minister for Education and Skills from time to time.
APPLICATION PROCESS/APPLY FOR THE POSITION:
All particulars of post and online application process can be found
on the GRETB website:
We need : English (Good)
Type: Permanent
Payment:
Category: Others
